Manual supplier portal invoicing is a major source of delay for finance teams. Tracking multiple logins, handling inconsistent requirements, and manually following up on invoice status wastes hours—and delays payments.

Tesorio’s Supplier Portals Agent automates this entire process. From invoice submission to real-time status tracking, it eliminates bottlenecks and frees teams to focus on strategy, not portal busywork. In this post, we’ll show you how finance teams can accelerate collections using this AI-powered feature in five clear steps.

Step 1: Automate Invoice Submissions

Forget logging into portals one by one. The Supplier Portals Agent detects invoices that need to be submitted, matches them to POs, and automatically sends them to the correct portal.

Best Practices:

• Integrate with your ERP to detect when invoices are ready.
• Automatically map invoices to purchase orders for accuracy.
• Use multi-portal support to eliminate login juggling.

Pro Tip: Teams using automated submissions reduce invoice submission time by 90%, accelerating the payment clock from day one.

Step 2: Catch Errors Before They Cause Delays

Invoice errors are one of the top reasons for payment delays. The AI Agent flags issues before invoices are submitted, so they’re right the first time.

Best Practices:

• Detect missing PO numbers, tax IDs, or required fields.
• Validate data against each portal’s specific submission rules.
• Automatically hold or fix invalid invoices before submission.

Pro Tip: Intelligent error detection prevents days or weeks of payment delay by avoiding preventable rejections.

Step 3: Monitor Invoice Status in Real Time

Don’t waste time checking five different portals. The Supplier Portals Agent tracks invoice status 24/7 across systems like Coupa, Ariba, and more.

Best Practices:

• Monitor approval status, rejections, and payment timing from a central view.
• Get alerts when invoices are stuck or overdue.
• Surface portal-specific bottlenecks before they impact cash flow.

Pro Tip: Real-time tracking ensures no invoice slips through the cracks, improving predictability and reducing collections firefighting.

Step 4: Get a Central Source of Truth

Fragmented portal data leads to reporting blind spots. Tesorio gives finance teams a centralized dashboard to manage portal performance at scale.

Best Practices:

• View submission volume, rejection rates, and approval timelines in one place.
• Share dashboards with collections teams for faster resolution.
• Identify high-friction accounts or systems and take action.

Pro Tip: Centralized visibility gives AR teams the same strategic control they have in direct invoicing channels.

Step 5: Turn Portal Data Into Cash Flow Action

Tesorio doesn’t just automate the steps. It connects portal activity with collections priorities so finance can act faster.

Best Practices:

• Use status tracking to prioritize follow-ups and escalations.
• Surface delays in AI-powered collections workflows.
• Combine portal insights with AR automation for end-to-end visibility.

Pro Tip: By linking supplier portal data with collections strategy, teams accelerate time-to-payment and reduce DSO.

▽ FAQs

What is Tesorio’s Supplier Portals Agent?

It’s an AI-powered tool that automates invoice submissions, error detection, and status tracking across supplier portals—helping finance teams get paid faster with less manual effort.

How does it help reduce delays in supplier invoicing?

By automating submissions and catching errors before invoices are sent, it ensures invoices are portal-compliant from day one—eliminating avoidable rejections.

Which portals does it support?

Tesorio supports leading platforms like Coupa, Ariba, and other major supplier networks. Support continues to expand as part of the product roadmap.

Can I track invoice status in real time?

Yes. You’ll see current approval stages, rejections, and delays from a centralized dashboard updated 24/7.

How does it connect to my collections strategy?

Portal insights are integrated into Tesorio’s AR automation tools—so finance teams can act immediately on stuck invoices, overdue payments, or unusual bottlenecks.

How soon can we go live?

Most teams can connect their first portals and launch in days, thanks to built-in templates and API integrations.