Supplier portals have become a cornerstone of modern B2B payments, offering greater visibility, standardization, and streamlined workflows for AP teams. And they’re not going anywhere. As more customers adopt portals to improve invoice processing and reduce payment friction, AR teams are being asked to adapt to a new normal—one where success depends on navigating a growing list of platforms, rules, and approval chains.

But while supplier portals are designed to drive efficiency, they often create extra work for AR teams who sit on the other side of the process.

Every portal has its own set of requirements: login credentials, formatting rules, submission windows, and approval workflows. Keeping up can be time-consuming and error-prone—and the impact on cash flow is real.

So how can AR teams stay efficient, compliant, and cash flow–focused—without getting bogged down in the operational complexity of portals?

AR's Supplier Portal Challenge

The intent behind supplier portals is solid: give suppliers a centralized place to submit invoices, check payment status, and reduce back-and-forth communication.

But in reality, these portals often introduce three critical barriers to fast, predictable cash flow:

Delayed Payments Due to Manual Submission Processes

• Many supplier portals don’t integrate directly with AR systems, forcing teams to manually key in invoice data, upload PDFs, and double-check entries to avoid rejection.
• Some portals only allow invoice submissions during certain windows or require approval chains that push payments out by weeks.

Rejected Invoices & Endless Resubmissions

• One small formatting error and your invoice is rejected. Whether it’s a missing PO number, a minor discrepancy in line items, or a required field that wasn’t obvious, rejections mean one thing: a longer payment cycle.
• Each portal has its own unique validation rules. What works for one customer might not work for another—so your AR team is stuck troubleshooting instead of collecting cash.

Zero Visibility into Where Your Money Is Stuck

• Most supplier portals don’t proactively alert AR teams about invoice status changes. Instead, teams are forced to log in, hunt down approvals, and manually track down payments.
• When there’s an issue, the only way to resolve it is often through slow, unresponsive AP teams, leaving AR teams in the dark about why payments are delayed.

What's intended to be a system for efficiency and transparency can, in practice, create new roadblocks that slow down cash flow.

Tesorio: Your Always-On Supplier Portals Agent

Supplier portals aren’t going away anytime soon. More and more AP teams are requiring portal-based invoice submissions, meaning the manual workflows for AR teams will only grow. The key isn’t fighting against portals—it’s finding a solution that handles the manual work for you.

That’s where Tesorio’s Supplier Portal Submission Agent comes in.

Think of it as your digital collections team member—one that logs into portals, submits invoices, tracks approvals, and alerts you when something needs attention. Instead of AR teams spending hours navigating different portals, Tesorio acts on your behalf, ensuring invoices move through the process without delays.

How Tesorio’s Supplier Portals Agent Works:

• Automated Invoice Submission – The Agent logs into portals and submits invoices on your behalf. No more manual data entry!

• Tracks Invoice Status Across Portals – Get instant updates on invoice approvals, rejections, and payments—all in one place. No more logging into multiple portals or chasing AP teams for updates.

• Reduces Rejections & Payment Delays – Tesorio’s Agent ensures first-time invoice accuracy, reducing rejections that push payments out by weeks.

• Frees Your AR Team to Focus on Cash Flow, Not Admin Work – Instead of wasting time manually submitting invoices, your team can focus on strategy, customer relationships, and collections.

With Tesorio acting as your Supplier Portals Agent, AR teams can stop navigating a maze of logins and manual submissions—and start getting paid faster.

The Bottom Line: Make Portals Work for You

The challenge isn’t portals—it’s the manual work they create for AR teams. As portal adoption continues to rise, the real opportunity is in automating the busy work and giving your team the tools to stay ahead.

Let Tesorio handle the manual side of supplier portals, so your team can stay focused on accelerating cash flow.

Contact us today to learn more on how Tesorio can take portal work off your plate